Fileson 2.1 shipped today. This release focuses on three areas that our Pro and Enterprise customers have been asking about for months: dedicated project spaces, a real-time activity feed, and a completely rewritten search experience.
Project spaces
Teams can now create dedicated project spaces, each with its own set of members, permissions, and document structure. Think of a project space as a self-contained workspace within your organisation: perfect for client engagements, product launches, or cross-functional initiatives.
The request for this feature came overwhelmingly from teams managing multiple concurrent projects. Several of our customers in consulting and product development needed clear boundaries between different workstreams without creating entirely separate accounts. Before 2.1, they managed this with nested folders and permission overrides. Now each project gets its own space with a dedicated dashboard, member list, and activity timeline.
Project spaces are available on Pro and Enterprise plans. Pro plans support unlimited project spaces; Enterprise plans add the ability to set space-level compliance policies and retention rules.
Activity feed
Every workspace action is now visible in a real-time activity feed. Document edits, comments, permission changes, member additions, and login events all appear in a single timeline. Each entry includes the acting user, timestamp, and affected resource.
We also added workspace-wide notifications so team leads can follow activity across all project spaces from one view. The feed can be filtered by space, member, or action type. On Enterprise plans, the activity feed can be exported as CSV for compliance reporting or integration with your SIEM.
Building an activity feed that works with our security-first architecture required careful design. Activity metadata (who did what, when) is stored in plaintext for searchability, but the content of documents referenced in the feed remains encrypted. We wrote about the technical approach in an internal document that we plan to publish as a follow-up post.
Faster search
The search experience has been completely rewritten. The new engine indexes document titles, tags, and metadata client-side, then uses that index to return results in under 200 milliseconds for workspaces with up to 50,000 documents. The previous search took an average of 1.2 seconds for the same workspace size.
The old engine queried the server for metadata on every search. The new engine maintains a local index that stays in sync with the workspace and runs queries entirely on your device. This means search is faster and remains fully private, since queries never leave your machine.
We also added search filters for document type, project space, author, and date range. For teams that manage large workspaces, these filters dramatically reduce the time to find the right document.
Upgrading
The web app already reflects the 2.1 changes. Desktop clients will auto-update over the next 48 hours, or you can trigger the update manually from Settings > About. The API version has not changed; existing integrations will continue to work without modification.
If you run into anything unexpected, reach out to support@fileson.cloud.